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Policies and procedures

South West School Sport management procedures

The South West School Sport Board Management procedures (DOC, 224 KB) give an overview of the operating principles of the board.

The South West School Sport Management Group Management procedures(DOC, 122KB) give an overview of the format of 10-12 years and 13-19 years sport in the region. 

South West School Sport competition procedures

The Competition guidelines (DOC, 242 KB) details regional policies on regional trials, team selections, responsibilities, etc. 

South West School Sport Risk Management

The South West School Sport board has a responsibility to ensure regional trials, team training sessions, professional development for regional team officials and participation at state and national championships are conducted in a safe, supportive environment.  

The documents in this section aim to assist staff undertake effective curriculum risk management. The information presented here should be seen as the ‘minimum expected standard’ to manage risk, rather than the definitive list of requirements. 

All the information presented should be carefully considered in respect to the nature of the activity and your specific context, such as:

1. Which students will be involved? (age, maturity, experience, specific needs, number).

2. What will students be doing? (jumping, swimming, cutting, cooking, throwing etc.)

3. What will students be using? (hazardous materials, sporting equipment, tools, stove etc.)

4. Where will students be? (classroom, outdoors, pool, creek, at height etc.)

5. Who will be leading the activity? (experience, qualifications etc.)  

Regional convenors are required to complete the Queensland School Sport event Convenor risk assessment (PDF, 564 KB) and return to the Regional School Sport Officer prior to the regional carnival; Regional managers are required to complete the Queensland School Sport Event manager risk assessment  (PDF, 594KB) and return to Regional School Sport Officer prior to departure to the state championship; Regional coaches are required to complete either the One School Risk Management form [state school staff] or the Generic CARA Template, (DOC, 331KB) [non state staff] or the Sport Specific CARA and return to the Regional School Sport Officer within 1 week of the selection of the regional team.

Appointment of Officials

All South West School Sport team officials, convenor, coach and manager, are appointed at the February meeting of the South West School Sport Board (except officials for some sports who are appointed in November due to their trials being held in early February).

Application forms and information packages are posted to all schools to arrive prior to the January pupil free days. As well they are available on this website during early December.

Selection Policy

Regional team selection criteria/processes for team sports are set out in the competition procedures section of the Regional School Sport handbook.